Administrative functions are the backbone of every business organization. These functions create a link between the organization’s cross-functional departments and ensure a smooth track of information from one event to another, making effective administration an asset to an organization. 

How businesses deal with administrative tasks 

When it comes to administrative functions, it’s not a one size fits all—duties vary depending on the company. But the primary purpose of these tasks is to enhance workplace efficiency and productivity. 

Running an organization without proper administration can be challenging. It is the administrator’s job to enforce rules & regulations across all the departments making sure that all is sound. 

What are administrative tasks? 

Administrative functions can vary from maintaining records, bookkeeping, research, and more—these tasks are what we find mundane and often time-consuming. These tasks are usually standardized and exhaust a lot of freedom, depending on the organization’s priorities. Here are some of the typical responsibilities of administrative functions: 

• Organizing employee paperwork—from job applications, employment contracts, and more. 
• Scheduling meetings and answering calls. 

• Maintaining digital records—keeping all departments organized easily retrievable. 
• Managing spreadsheets for budgets—from submitting requests, invoices to handling employee expense requests. 
• Booking travel for executives and employees. 
• Coordinating internal events, such as holiday parties. 

These functions might seem too easy to do, but it is an integral part of your success. It would be best if you had quality administration to ensure the smooth running of your business. 

What is a quality administration? 

Quality administration is the ability: 

• To enhance your organization’s ability to manage and organize tasks effectively and professionally 
• To develop appropriate management procedures and strategy 

Today, many business owners are no longer constrained with integrating the admin department internally since they discovered another tactic of getting the job done faster, better, and with less cost. That is by outsourcing administrative tasks. 
 

Outsourcing Administrative Functions 

Outsourced administration services have paved the way for small- to medium-sized firms to streamline their business operations—doing less non-core business functions and more core business functions. 

According to a Pew Research Center research, 72 percent of US citizens have used a shared or online service, and 4 percent hired someone to do an errand or task. 

Business owners have various options today when getting things done—they outsource the right people to help them in their business operations. Depending on their needs, they usually hire an assistant who can be on-site or on-demand virtual services. 

By doing so, businesses save time and money that helps them achieve their goal quicker. Another reason for outsourcing is flexibility. With much more flexibility, you can prioritize more important tasks that matter in your operations. Additionally, it helps: 

• Boost productivity 
• Increased efficiencies 
• Reduce business expenses 
• Free up office space 
   

As a business owner, you wear many hats and have more important business tasks on your plate, pushing your company forward. So why not let someone else handle these administrative tasks. vTeam Philippines is a premium outsourcing service committed to making you feel on track each step of the way in your outsourcing vision. 
 

Whether it’s administrative, IT, Finance related, our team is always here to take the time to discuss your needs that will help you assess how outsourcing can become a bridge for you to take your business to the next level if you want to learn more, contact us for more information.